Reporting to the Director, Design and Construction, and working closely with the Director, Engineering and Operations and the Director of Finance (Facilities), the Project Manager is responsible for project management, which includes planning and coordinating building renovations and construction projects from concept to completion, ensuring projects are delivered within the approved scope, schedule and budget.  Project budgets can range up to $5 million in total project costs.  The Project Manager is responsible for all aspects of projects and works with a high degree of autonomy in the deliver of projects that adhere to the Queen’s Design Standards, and other applicable Queen’s programs and initiatives.

The Project Manager is the primary lead on projects, collaborating and building strong partnerships with stakeholders, both internal and external to the university through timely communication and accountability, as well as ensuring the efficient and effective management of projects from start to finish.

Committed to equity, diversity and inclusion principles, and sustainability objectives of the university, the Project Manager is responsible for taking advantage of any opportunities to incorporate these principles into the projects he/she is responsible for.

KEY RESPONSIBILITIES:

Routine Responsibilities

• Acts as a project lead for renovation and construction projects of Queen’s facilities
• Reviews and monitors the progress of project activities on an ongoing basis. Maintains, adjusts and updates project plans, as needed
• Leads regular status meetings and liaises with clients, contractors and other Queen’s stakeholder departments to facilitate resolution of issues and follow-up on action plans, as required (Strategic Procurement Services, Information Technology, Environmental Health and Safety, Planning, Facilities Engineering and Operations, etc.)
• Formulates detailed and timely status and progress reports on projects to provide direction and propose objectives, attends internal and external meetings to present reports as required to key stakeholders
• Ensures project work is done in compliance with applicable regulations and University standards, including policies and / or procedures
• Obtains any required approvals, assesses risks and provides and implements relevant mitigation strategies

Project Initiation Stage

• Consults with client groups internal to the university to plan, initiate and oversee the development of project scope, schedule and budget for approval
• Establishes and maintains project team roles, responsibilities, and communication protocols and monitors all aspects of operations to increase efficiency and effectiveness throughout the duration of the project
• Obtains any necessary internal and external approvals, assesses project risks and identifies mitigations
• Leads the procurement process for all projects, in partnership with Strategic Procurement Services, complying with university policies / procedures and applicable legislation and regulations

Design Stage

• Ensures that all required consulting disciplines are engaged for the project and that the necessary contracts are in place
• Guides the design team to ensure compliance with defined project scope, schedule and budget
• Manages peer review of design review packages to ensure completeness, accuracy and compliance with regulatory and permit requirements, as well as the university’s Design Standards
• Coordinates preparation of construction cost estimate updates as appropriate and leads any required value engineering processes to maintain alignment between design and budget
• Supports the procurement process, complying with University policies / procedures

Construction Stage

• Ensures proper oversight of trades/contractors on site and provides work direction to ensure projects are delivered within framework. Addresses issues / concerns proactively and initiates corrective action, involving others when required
• Performs inspections of construction sites and attends construction site meetings to manage risks, anticipate challenges and ensure that quality and safety standards are maintained, and that project documentation is current, accurate and complete
• Ensures project work is completed in compliance with University standards, including policies and / or procedures
• Acts as point of contact for regulatory and external interest groups (i.e. Fire Department, City of Kingston, Ministry of Environment, Utilities Kingston), coordinating and facilitating communication and information exchange; obtains necessary approvals and maintaining compliance
• Ensures timely processing of construction related change orders, responses to requests for information and clarification from the contractor
• Leads negotiation for resolution of any claims related to schedule or costs, ensuring that the necessary supporting documentation is available, to maintain strict adherence to budgetary guidelines
• Coordinates support activities of the Assistant Project Manager
• Provides coaching and feedback on work quality of Assistant Project Manager

Close-out

• Ensures that all required project close-out activities have been completed, with the support of the Assistant Project Manager
• Ensures the timely financial reconciliation of all projects
• Leads and ensures a smooth hand-over process to the Operations and Maintenance Team